Current Job Openings

Contracts Coordinator/ Business Affairs Assistant

London, England, United Kingdom
Requisition ID: 7736

Firm: Interpublic: Octagon
Category: In-House
Practice Area: commercial contracts and IP 
Location: London, United Kingdom 
  

About Interpublic 

The Interpublic Group of Companies (NYSE:IPG) is one of the largest global providers of advertising and marketing solutions. Through more than 50,000 employees working across the world, IPG agencies specialise in consumer advertising creation and distribution, digital marketing, media buying, communications planning and public relations.  

Octagon is the global sports, entertainment, and lifestyle-marketing arm of IPG. A collection of 800 fans bound by a single mission: To create work that earns attention. 

Jack Morton is a brand experience agency that exists to reimagine what an experience can be. It does that by pushing the boundaries of what’s possible in every format — virtual, live or hybrid. 

 

What are the roles? 

We are recruiting a Contracts Coordinator/ Business Affairs Assistant to join our team at IPG, working with its experiential and public relations agency groups: Octagon, Jack Morton, Weber Shandwick and GOLIN.  

We’re looking for one person who is focused on and wants to develop their career further in the sports, music and entertainment and experiential space working particularly with Jack Morton and/or Octagon.  The other will be keen to initially learn in this area but their work will evolve into a role primarily supporting the communications agencies in the group. 

The core of both roles is to be part of the team collectively providing expert, accurate and consistent guidance and insight across the agencies’ EMEA and APAC operations.  However as regards UK work you will be entrusted to play point with one of the agencies initially either Octagon. 

We operate a hybrid working model with days together in the central London offices, time in-agency and the opportunity to work from home, although consistent feedback is that time in the office around colleagues is the best way of settling into the role.  

Key responsibilities will include: 

  • working alongside colleagues from across our diverse business to structure, draft and negotiate client contracts and scopes of service 
  • delivering and supervising others on talent, production, technology and other supplier agreements 
  • working on new business opportunities, reviewing confidentiality agreements and proposed contract terms  
  • raising, advising and seeking compliance with internal and external legal and regulatory requirements e.g. ABC, data privacy, IPG SP&P. 
  • assisting agency colleagues with issue management and client/vendor communications in the business affairs as well as legal space 
  • helping to analyse agency creative ideas to ensure compliance with legal requirements and providing solution led guidance on their subsequent delivery 
  • counselling agency management and supporting them in the formulation, preparation and implementation of improved business affairs and risk-management processes in agencies  
  • training on legal and business affairs issues 
  • collaborating intra-IPG and introducing and supporting agency staff when working with other IPG support services Finance, Risk, Insurance, Treasury, Travel etc. 
  • assisting with the management of trade mark and domain name portfolios across the regions 
  • assisting on data protection, litigation, property and other general legal matters as they arise 
  • liaising with external counsel as required 

What kind of person are you? 

Demonstrating a thorough knowledge of commercial contracts and IP law, you will ideally have high-end private practice or large corporate training in these areas.  Some prior experience in the marketing, advertising and/or media sectors on issues such as marketing communications, talent/influencer engagement, content production, event staging or digital products and services preferred, together with a longstanding and demonstrable interest to work in this space.  Experience of live and virtual experiential work and related technology and/or sponsorship activation/hospitality and their respective supply chains is welcomed for each role.  For the experiential role prior exposure in the sports, music and entertainment sector and a desire to further specialise is sought. For the role that will evolve towards communications and marketing a broader outlook is required, with an interest in public relations and media relations/crisis comms consultancy.  Technology and/or music law experience particularly welcome.  Fluency in one or more European language would be highly desirable.  

About Octagon: 

We’re the global sports, entertainment, and lifestyle-marketing arm of IPG. A collection of 800 fans bound by a single mission: To create work that earns attention. 

At Octagon, our purpose is to create work that earns attention. Through smart partnerships and generous ideas, we compete for, capture, and ultimately earn the attention of those who matter most.  

Have we got yours? 

What’s the role 

Octagon (www.octagon.com/unitedkingdom) is looking for someone with some legal/contracts background to offer business affairs support and leadership in the agency, particularly as regards vetting, negotiating and contracting its and its FRUKT sister agency’s project specific suppliers. You will be guided and supervised by our very experienced IPG DXTRA (www.ipgdxtra.com) group Business & Legal Affairs team.   

This will be a challenging but interesting and diverse role. It will be great experience for anyone with a keen interest in people, negotiation and risk management. We believe it will particularly suit those considering a career in law / commercial contracts who are looking for real world experience and training.  Applications from aspiring solicitors welcome but a minimum one-year commitment to the role will be required. For a longer-term opportunity, it would particularly suit a contract manager keen to work and develop in this exciting sector or someone who has entry level legal qualifications but has become disenchanted with the legal profession and instead wants to explore working in a more commercial role.   

 

What you’ll be doing 

  • Reviewing client confidentiality agreements / NDA;
  • Summarising client terms as they apply to suppliers;
  • Helping to operationalise creative ideas – highlighting what they’ll require in order to deliver them and scoping out the related supply chain work; 
  • Concluding confidentiality agreements with prospective suppliers;
  • Vetting suppliers against client and group requirements;
  • Reviewing supplier terms; 
  • Inputting on the agency’s project scopes of work, particularly by reference to the terms on which the supply chain can deliver;
  • Populating/checking standard form contracts;
  • Drafting supplier agreements;
  • Negotiating and concluding contracts and project scopes with suppliers and influencers/agents;
  • Liaising with the agency’s brokers and suppliers on insurance 
  • Demonstrating best practise in supplier selection and contracting and assisting others to adopt a similar approach; and
  • Implementing and responding to instructions and advice from senior solicitors throughout
      

Who are you? 

  • Friendly, patient and outgoing;
  • Commercially aware;
  • Attention to detail;
  • Good negotiation skills including in particular the ability to assert a position downstream and ensure understanding and movement upstream;
  • Excellent communication skills (verbal and written);
  • Listen and engage well with instructions and ensuring correct understanding: to ensure efficient and accurate delivery ;
  • Comfortable under pressure to include persuading senior staff as to the merits of your proposed approach;
  • Be able to correctly prioritise;
  • An adaptable attitude and ability to think laterally;
  • A willingness to assume and take responsibility.

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