Current Job Openings

Executive Assistant

Indianapolis, Indiana, United States
Requisition ID: 6123

THE JOB / Executive Assistant

Octagon Basketball seeks an organized, motivated Executive Assistant to join our winning team. Our ideal candidate is comfortable working in dynamic, fast-paced environment, supporting a member of our executive team.

The successful candidate must be able to prioritize assigned multiple tasks, work well under pressure, and succeed in a deadline oriented environment.

Who we’re looking for

  • Someone who is passionate about organization and attention to detail;
  • The ability to anticipate needs, develop solutions and overcome obstacles with minimal supervision;
  • Prior experience as an Administrative/Executive Assistant in an agency/corporate environment;
  • Well-developed time management skills with an ability to consistently meet deadlines;
  • A problem solver with a passion for innovation;
  • Outstanding written and verbal communication skills;
  • Demonstrated experience in positions requiring discretion, judgment, tact, and poise;
  • Team player who can develop strong working relationships with internal and external stakeholders at all levels;
  • Social media savvy and awareness of new technologies./platforms;
  • Experience working independently and/or with a team;
  • A knack for being able to prioritize and run multiple ongoing projects;
  • Highly Proficient with Microsoft Office for windows (including Word, Excel, PowerPoint);
  • Must be available to work after normal work hours and on weekends, and holidays as necessary;
  • Open to future relocation

The work you’ll do

  • Provide general support to the Co-Managing Director;
  • Make travel arrangements and process expense reports;
  • Prepare, proofread and send correspondence and organize files;
  • Update and maintain recruiting materials and presentations;
  • Coordinate meetings and schedules as needed;
  • Answer phone for Co-Managing Director;
  • Handle invoice requests and prepare, maintain, and track department budget;
  • Manage contract administration process;
  • Provide logistical support and assist with other immediate client needs;
  • Respond to routine questions from and about clients;
  • Arrange shipment of materials;
  • Act as liaison with brand partners and brand agencies;
  • Other duties as assigned 

The bigger team you’ll join

Where others see complexity, we see possibility.

Octagon is the global sports, entertainment and experiential marketing arm of the Interpublic Group. But if that classification doesn’t do it for you, and it shouldn’t, let’s take it a step further.

We are what we believe. And we believe that while the world of sports and entertainment is full of opportunities and possibilities, sometimes the amount of choice can seem a little overwhelming. Even daunting.

That’s where we come into play.

At Octagon we inspire brands, talent, and our people to see the world for all its potential. We then help break down the complexity and push forward so you can make your next right move.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.


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